Birthday Party Hosting Instructions

Sun Valley Turns 20!

Please join me to learn more about and help support a great local organization here in Denver that empowers youth, and families living in Denver’s Sun Valley Community! Bring your checkbooks and help me contribute to the Sun Valley Youth Center located in the heart of the neighborhood.

Birthday Party Host Checklist:

Step 1: Sending Invitations

Evite.com or any other free electronic invite platform to send out your invitations electronically. This will save both trees and time! Please use the following text whether you send digital or paper invitations:

Party Title: Sun Valley Turns 20!

Ticket type: Birthday Party Ticket

Text: Please join me to learn more about and help support a great local organization here in Denver that empowers youth, and families living in Denver’s Sun Valley Community! Bring your checkbooks and help me contribute to the Sun Valley Youth Center located in the heart of the neighborhood.

(It is important to make sure your guests know this is a fundraiser.  You may also download a copy of our 20th anniversary logo from our website to place into your invitations as well!)

Reminders: Make follow-up phone calls and send Evite.com or paperlesspost.com reminders to invitees who  have not had the opportunity to respond.

Step 2: Create a Give Lively account

Create a give lively   page: following this link, click where it says I want to raise support

Step 3: Make a Pitch Plan

Make a plan for how you want to present to your guests after watching the video.  Make sure you have any questions you may have about the organization answered so you are prepared!  The youth center will have informational materials available as well for you to distribute electronically to  your guests.  Please email kris@sunvalleyyouthcenter.org if you have any questions at all at any time (even during your party!)

Step 4: Plan Your Evening

Organize a good flow for your individual event here is an example of what you could do!

6:00-6:30 Host welcomes guests—Have guests sign in if they are willing to be added to our mailing list (4 times per year digital and 1 mailer per year—social media weekly) this will keep them connected to the youth center.

6:30-7:00 Serve some food and drinks (for a list of possibly menu options click here) Hit play on the Spotify playlist and you can use it as a conversation starter that the music playlist was created by a team of youth and staff at the center. (this also excuses the music if you don’t like a song )

7:00-7:20 Address the group and have them gather explain to your guests how you became involved with the youth center and how it has impacted you and your life.  You will have a cheat sheet to talk about the mission and vision of the youth center then show the video. 

7:20-7:30 Part of the goal of The Sun Valley Youth Center is for families to feel like they are connected so spend a few minutes asking your guest to turn to the right or the left and tell one  thing they felt about the video.  

7:30 Turn on the give lively platform and share the text to give option, guests can watch the donations raised during the party grow as the evening goes along….or show guests where a gift basket will be placed for donations. Learn how here.

 

Step 5: Get Supplies

We Provide: digital copies of everything you need: guest sign in sheets, email templates, evite templates, how to work with givelively, text to give codes, donation envelopes, 

We Provide:

Savory items

Sweet items

Beverages

Plates, cups, napkins, utensils, garbage bags, theme supplies (its our birthday so go nuts)

Guests

Whats in it for your guests?

Seeing you and spending time with new people!

Step 6: Send Thank You Notes Afterward

*to be sent by the host or from SVYC if attendees gave addresses.

Date

Dear______________,

Thank you for attending our Sun Valley Turns 20! Birthday party on [insert Date] with your host, [insert host]. I hope that you enjoyed the event.  Your interest in our center means a lot to us!

The Sun Valley Youth Center strives to empower youth, families and our community towards it’s God-Given potential.  Your support in finances prayers, and time help us to accomplish that goal!  


I want to invite you to sign up to get involved with the center as a monthly giver, a volunteer with youth and families or just a volunteer who likes to do things behind the scenes.  Please consider giving as generously as you can.  Visit www.sunvalleyyouthcenter.org/get-involved

Of course you can always start the volunteer process with Diamond at  diamond@sunvalleyyouthcenter.org  or schedule  site visit at info@sunvalleyyouthcenter.org

Thank you in advance for your support!

Sincerely,

Kris Rollerson 

Executive Director

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